Notarial Services

Please note: The Department of State assumes no responsibility or liability for the professional ability or reputation of, or the quality of services provided by, the entities or individuals whose names appear on the following lists. Inclusion on this list is in no way an endorsement by the Department or the U.S. government. Names are listed alphabetically, and the order in which they appear has no other significance. The information on the list is provided directly by the local service providers; the Department is not in a position to vouch for such information.

Consular officers perform functions similar to a notary public for U.S. citizens and for non-U.S. citizens whose documents will be used in the United States. Notarial services require an appointment at the Embassy.

Please review the below information:

    • Limiting waiting room capacity:
      • Due to health and safety regulations, family members and/or other individuals not required for the notarial process will not be admitted.
    • No laptops or large electronic devices:
      • Please do not bring large electronic devices to your appointment.
      • The U.S. Embassy provides no storage for your laptop or large electronic devices, and these items will not be permitted to enter the Embassy.
    • Cost:
      • US $50.00 per first seal and $50.00 for each subsequent seal, paid with major debit/credit cards.
      • Payment is accepted in U.S. Dollars or the equivalent amount in Euros.
    • Identification:
      • You will need valid government issued identification, such as a passport or driver’s license.
      • Your name must be spelled correctly in the document/s, and your name must match the identification that you are presenting.
      • If you are signing as an officer of a corporation, you must also provide adequate proof of your corporate identity.
    • Document preparation:
      • Please review your document/s in advance. You must have all pages of a document with you. Ensure that documents are organized and clearly marked where notarization is required.
      • You must understand the contents of your documents, as we cannot explain the contents to you and/or provide legal advice.
      • Do not sign your document in advance.
    • Witnesses:
      • If your document requires witnesses in addition to the notary, you must supply these witnesses.
      • Our staff cannot serve as witnesses.
    • Scheduling:
      • You must schedule an appointment for this service. All appointments will be scheduled via our online scheduling system.
      • Due to resource constraints related to the COVID-19 pandemic, notarial appointment availability is extremely limited.
      • If the online scheduling system shows no available appointments, you might wish to check back frequently and/or explore local notarial options.
      • Emails to our staff requesting additional notarial service dates will not be answered.
Examples of Notarial Services

Power of Attorney
A power of attorney allows you to empower someone to act in your place.  Blank Power of Attorney forms can be downloaded from the internet, or you may use one supplied to you by your attorney, bank or company.  Please fill out the form before you come to our office, but DO NOT sign it in advance.

Affidavit
An affidavit is a sworn statement, made by you.  Using a blank form, write out the statement you wish to make, but DO NOT sign it.  We cannot advise you on the specific language needed in your affidavit; please consult a lawyer or other legal advisor for that type of assistance before coming to us to notarize the document.

Sworn Statement
An administration of oath is used on documents that require a sworn affidavit.

Acknowledgement of Execution
An Acknowledgement of Execution is used for legal agreements, business documents, etc.  It is also used when more than two signatures are required, but not all of the parties who must sign the document are present.  We can only acknowledge [notarize] the signatures of those present to sign the document in front of us and verify that they have signed the document.

Medallion Signature Guarantees
Consular officers are not authorized to provide a signature guarantee/medallion guarantee service.  A Medallion Signature Guarantee is not a notary service, but a special procedure related to securities, which can only be performed by an authorized representative of a financial institution participating in a medallion program approved by the Securities and Exchange Commission (SEC).

The U.S. Securities and Exchange Commission may be contacted at http://www.sec.gov/answers/sigguar.htm

Certified copies for ITIN Tax Application
In connection with an Individual Taxpayer Identification Number (ITIN) for the IRS, a certified copy of your passport is required.  To obtain a certified copy of your national passport when applying for an ITIN, please set up an appointment for a notary service at the U.S. Embassy in Helsinki.

Apostille
The apostille is a validation stamp ensuring that a particular document is recognized in certain foreign countries (countries that signed The Hague Convention as of October 1961 Abolishing the Requirement of Legalization for Foreign Public Documents). Examples of this are U.S. birth certificates.

The Embassy is not authorized to provide apostilles or assist in obtaining them.

If you have a document which needs an apostille, you should contact the relevant authority in the State where your document was issued. The National Association of Secretaries of State can provide additional information. (http://www.nass.org/state-business-services/apostilles-document-authentications/)

Please note that when both countries have signed the Hague convention, the apostille procedure must be followed. Finland and the United States are both signatories to the Hague convention.

Notarizations at a Finnish Notary

If you have a Finnish public document which you want legalized, you should contact the competent local authority who will affix a certification (apostille) on your document.

Public notaries or Digital and Population Data Services Agencies are located in almost every city in Finland. They are able to notarize all public documents to be used in the United States, or in any other country which is a signatory to the Hague Convention. The public notary can affix the apostille which will legalize the document for use in the United States. If you plan to use a document in the United States, you should affix an apostille to the document prior to exiting Finland.