Passport Services

Message for U.S. Citizens: Passport Fee Increase (March 16, 2018):

Effective April 2, 2018, the passport execution fee will increase from $25 to $35.  The $10 execution fee increase applies to U.S. passport applicants using the DS-11 form including: first-time applicants over age 16, children under age 16, and applicants who reapply after reporting their previous passport lost or stolen. Accordingly, the total passport fee for such applicants will increase by $10 in total.

The $10 fee increase does not apply to adults eligible to renew their passport using the DS-82 form. The Department of State published a Final Rule confirming this fee change on January 31, 2018.

For additional details, please visit travel.state.gov or contact us at HelsinkiACS@state.gov.

Important notice (May 23, 2017):

Please NOTE: Visitor laptops may no longer be stored at Compound Access Control (CAC) points. Visitors who arrive with laptops will be denied entry.

Important notice regarding passport photos:

A recent passport photo is required. The Embassy will reject any photographs that do not meet the specified requirements; please check the requirements at the U.S. State Department website.

Age 16 and Older

Required Documents

  1. One of the following:
    a) U.S. birth certificate (Obtain a certified copy here);
    b) U.S. birth certificate for individuals born overseas known as a Consular Report of Birth Abroad (Obtain a certified copy here);
    c) U.S. Certificate of Citizenship (Obtain a certified copy here);
    d) U.S. Naturalization Certificate (Obtain a certified copy here);
    e) If you never had any of these documents and you are 16 or 17, click here for application procedures to establish your U.S. citizenship;
    f) If you never had any of these documents and you are 18 or older, please email HelsinkiACS@state.gov and provide your full name, date of birth and a statement summarizing your U.S. citizenship status.
  2. Completed passport application form DS-11 available at the State Department website. Do not print form DS-11 on front and back of the same sheet. Do not sign the application until instructed to do so by the consular officer.
  3. Proof of identity (at least two original or certified copies of the following):
    a) valid passport of any country;
    b) valid driver’s license with photograph;
    c) national identity card with photograph;
    d) valid U.S. or State government ID card;
    e) U.S. military ID card.
    f) Optional but helpful: Any expired foreign passports, foreign birth certificates;
  4. Evidence of applicable name changes, such as:
    a) Original, official marriage certificate reflecting the new name;
    b) Original, official divorce certificate reflecting the new name;
    c) Original, official name change document issued by the U.S. or a foreign government;
  5. If you do not have one of the documents listed above, you can present (in person) three of the following (one of which must have been issued more than five years ago):
    a) U.S. state driver’s license;
    b) Finnish photo identification;
    c) Foreign passport;
    d) Additional official picture identification.
  6. Recently taken 5×5 cm passport photograph: review the passport Photograph Requirements for more details.
  7. Review Fees and Payment Methods for appropriate procedures.
  8. A registered, self-addressed, stamped envelope with correct postage to return your passport. (Finnish postage is good as your passport is mailed from the Embassy back to you.)
  9. Schedule appointment

Appointment Tips

  • You must make an appointment for each individual (e.g., a family comes to the Embassy: both parents are applying for passports, two children are applying for Consular Reports of Birth Abroad and passports, and a third child is applying for a passport: the family needs to schedule five separate appointments on the same day).
  • The appointment website generates a password that permits you to change or cancel appointments. The program does not permit users to retrieve lost passwords, so please make a note of your password.
  • You must arrive at the American Citizen Services section at your appointment time with completed forms and supporting evidence. Review our list of prohibited items before your visit (security restrictions). The U.S. Embassy will cancel your appointment if you arrive unprepared or late.
Under 16

See information below

Renewal by Mail

This information applies if you are 16 or older and replacing a 10-year passport that was issued less than 15 years ago. Our address is “U.S. Embassy Helsinki, American Citizen Services, Itäinen Puistotie 14B, 00140 Helsinki.”

Send

  1. Your most recent U.S. passport,
  2. One (1) new 2×2 inches (5x5cm) U.S. sized passport photograph that meets standard requirements. (Note: this is a different size from Finnish passport photographs.),
  3. A completed, legible, and signed Form DS-82: U.S. Passport Renewal Application for Eligible Individuals,
  4. A registered, self-addressed, stamped envelope with correct postage to return your passport,
  5. Consular Fee: Payment must be made in person at the Embassy. Please see Fees and Payment Methods

Forward your documents by registered mail. Please inquire at your local post office for details on postage amounts. Finnish postage is good as your passport is mailed from the Embassy back to you. In person: Applicants who qualify to renew their U.S. passports by mail are encouraged to do so. However, if you would like to submit the Form DS-82 application in person, you will need to schedule an appointment at the Embassy.

Renewal in Person

You must replace your passport in person if you are 16 or older and possess an undamaged passport, and you have not changed your name and one (or more) of the following applies:

  • Your most recent passport was issued when you were under 16;
  • Your most recent passport was issued more than 15 years ago;
  • Page 11 of your limited-validity passport states “A full-validity passport must be approved by the Department of State”

Required Documents

  1. Your most recent U.S. passport (book or card):
  2. Proof of your identity (at least two original or certified copies of the following):
    valid passport of any country, including United States;
    valid driver’s license with photograph;
    national identity card with photograph;
    valid U.S. or State government ID card;
    U.S. military ID card.
  3. Completed passport application Form DS-11 available at the State Department website. Do not print form DS-11 on front and back of the same sheet. Do not sign the application until instructed to do so by the consular officer.
  4. Recently taken 5×5 cm passport photograph: review the passport Photograph Requirements for more details.
  5. Review Fees and Payment Methods for appropriate procedures.
  6. A registered, self-addressed, stamped envelope with correct postage to return your passport. Finnish postage is good as your passport is mailed from the Embassy back to you.

1) If you can present an undamaged 5- or 10-year passport that was issued less than 12 months ago, and your name change is the result of a court order or marriage, you can receive a free replacement passport (regardless of age). Send the documents listed below by mail (U.S. Embassy, American Citizen Services, Itäinen Puistotie 14B, 00140 Helsinki).

  1. DS-5504 Form available at the State Department website
  2. Your most recent U.S. passport (book or card);
  3. A passport photograph (taken recently and 5×5 cm): Review passport Photograph Requirements for more details
  4. One of the following:
    Original marriage certificate reflecting the new name;
    Original divorce certificate reflecting the new name;
    Original U.S./foreign government-issued name change document;
  5. A self-addressed envelope with correct postage. Finnish postage is good as your passport is mailed from the Embassy back to you.

2) If you are 17 or older, can present an undamaged 10-year passport that was issued more than 12 months ago but less than 15 years ago, and your name change is the result of a court order or marriage send the documents listed below by mail (U.S. Embassy, American Citizen Services, Itäinen Puistotie 14B, 00140 Helsinki).

  1. Completed Form DS-82;
  2. Your most recent U.S. passport (book or card);
  3. A passport photograph (taken recently and 5×5 cm): Review passport Photograph Requirements for more details;
  4. One of the following types of evidence:
    Original marriage certificate reflecting the new name;
    Original divorce certificate reflecting the new name;
    Original U.S./foreign government-issued name change document;
  5. If you do not have one of the documents listed above, you can present (in person) three of the following (one of which must have been issued more than five years ago):
    1) U.S. state driver’s license;
    2) Finnish photo identification;
    3) Foreign passport;
    4) Additional official picture identification.
  6. Review Fees and Payment Methods for appropriate procedures.

3) If you need a replacement passport with a new name but do not meet the criteria above, you need to schedule a passport replacement appointment.

Required Documents

  1. Your most recent U.S. passport (book or card):
  2. Completed passport application form DS-11 available at the State Department website. Do not print form DS-11 on front and back of the same sheet. Do not sign the application until instructed to do so by the consular officer.
  3. Recently taken 5×5 cm passport photograph: review the passport Photograph Requirements for more details. If your appearance has dramatically changed since your most recent passport was issued, the consular officer may request a series of photos that show your physical development;
  4. Proof of your identity (at least two original or certified copies of the following) with either your old or new names:
    valid passport of any country, including United States;
    valid driver’s license with photograph;
    national identity card with photograph;
    valid U.S. or State government ID card;
    U.S. military ID card.
  5. Evidence of your name change:
    Original marriage certificate reflecting the new name;
    Original divorce certificate reflecting the new name;
    Original U.S./foreign government-issued name change document
  6. If you do not have one of the documents listed above, you can present (in person) three of the following with your new name (one of which must have been issued more than five years ago):
    U.S. state driver’s license;
    Finnish photo identification;
    Foreign passport;
    Additional official picture identification.
  7. Review Fees and Payment Methods for appropriate procedures.

If you need to replace a child’s lost/stolen passport (under 16), see below for special instructions.

If you do not have immediate travel plans, report the loss or theft to local law enforcement. In many cases, passports are returned.

Required Documents

  1. Completed passport application form DS-11 available at the State Department website. Do not print form DS-11 on front and back of the same sheet. Do not sign the application until instructed to do so by the consular officer;
  2. Completed Statement regarding lost or stolen passport DS-64 available at the State Department website.
  3. If someone stole your passport, consider notifying local law enforcement (provide the U.S. Embassy with a copy of your police report);
  4. The Embassy needs as many identifying documents as you can provide. Examples include:
    a) valid passport of any country
    b) valid driver’s license with photograph
    c) national identity card with photograph
    d) valid U.S. or state government ID card
    e) U.S. military ID card
    f) Recently taken 5×5 cm passport photograph with a white background: review Passport Photograph Requirements for more details;
  5. If you would like your new passport to reflect a new name, provide the following:
    Original marriage certificate reflecting the new name;
    Original divorce certificate reflecting the new name;
    Original U.S./foreign government-issued name change document;If you do not have one of the documents listed above, you can present (in person) three of the following (one of which must have been issued more than five years ago):
    a) U.S. state driver’s license;
    b) Finnish photo identification;
    c) Foreign passport;
    d) Additional official picture identification.
  6. Review Fees and Payment Methods for appropriate procedures.
  7. Schedule an Appointment

Appointment Tips

  • The appointment website generates a password that permits you to change or cancel appointments. The program does not permit users to retrieve lost passwords, so please make a note of your password.
  • You must make an appointment for each individual (e.g., a family comes to the Embassy: both parents are applying for passports, two children are applying for Consular Reports of Birth Abroad and passports, and a third child is applying for a passport: the family needs to schedule five separate appointments on the same day).
  • You must arrive at the American Citizen Services section at your appointment time with completed forms and supporting evidence. Review our list of prohibited items before your visit (security restrictions). The U.S. Embassy will cancel your appointment if you arrive unprepared or late.
Minor Applicants (Under 16): Passport Renewal and First Time Passport Applicants

Appointment Participants

  1. Your child
  2. Both parents with valid photo identification, such as a U.S./foreign passport or Finnish identity documents;
  3. If one of the parents cannot attend, you must submit one of the following documents:
    • Notarized consent form DS-3053 available at the State Department website, signed by the parent who cannot attend (signed no more than 3 months prior to the date of your appointment) and a copy of his/her U.S. or foreign passport;
    • Original death certificate of deceased parent; Original court order form granting “sole-custody” to the parent appearing at the U.S. Embassy;
    • Extract from the Population Information System (virkatodistus) or birth certificate listing only one parent.

Required Documents

  1. If relevant to any of your child’s application’s supporting documents, evidence of any name changes, such as:
  2. Completed form passport application DS-11 available at the State Department website. Do not print form DS-11 on front and back of the same sheet. Do not sign the application until instructed to do so by the consular officer.
  3. One of the following:
    a) Original U.S. birth certificate (Obtain a certified copy);
    b) Child’s foreign birth certificate (extract from the Finnish Population Information System or virkatodistus or foreign birth certificate) and a U.S. birth certificate for individuals born overseas (known as the U.S. Consular Report of Birth Abroad). Can’t find your child’s CRBA? Obtain a certified copy.
    c) U.S. Certificate of Citizenship (Obtain a certified copy); This must be accompanied by: Your child’s U.S. visa in his/her Finnish (or other foreign) passport and your child’s Finnish (or other foreign) birth certificate
    d) If you have never possessed any of the above documents, the instructions on this webpage do not apply to you. You need to establish your child as a U.S. citizen and should apply for an overseas U.S. birth certificate and passport at the same time. Click here for instructions.
  4. Original, official marriage certificate reflecting the new name;
  5. Original, official divorce certificate reflecting the new name;
  6. Original, official name change document issued by the U.S. or a foreign government;
  7. If you do not have one of the documents listed above, you can present (in person) three of the following (one of which must have been issued more than five years ago):
    a) U.S. state driver’s license;
    b) Finnish photo identification;
    c) Foreign passport;
    d) Additional official picture identification.
  8. Recently taken 5×5 cm passport photograph: review Passport Photograph Requirements for more details;
  9. Review Fees and Payment Methods for appropriate procedures.
  10. A registered, self-addressed, stamped envelope with correct postage to return your passport. Finnish postage is good as your passport is mailed from the Embassy back to you.

Appointment Scheduling

  1. After (or before) scheduling your interview, please read all of our tips and instructions included below.
  2. Schedule appointment

Appointment Tips

  • You must arrive at the American Citizen Services section at your appointment time with completed forms and supporting evidence. Review our list of prohibited items before your visit (security restrictions). The U.S. Embassy will cancel your appointment if you arrive unprepared or late.
  • You must make an appointment for each individual (e.g., a family comes to the Embassy: both parents are applying for passports, two children are applying for Consular Reports of Birth Abroad and passports, and a third child is applying for a passport: the family needs to schedule five separate appointments on the same day).
  • The appointment website generates a password that permits you to change or cancel appointments. The program does not permit users to retrieve lost passwords, so please make a note of your password.
Replacing a Lost or Stolen Passport, Under 16

Appointment Participants

  1. Your child
  2. Both parents with valid photo identification (such as a U.S./foreign passport or Finnish identity document). If one parent cannot attend, you must submit one of the following:
    Notarized consent form DS-3053 available at the State Department website, signed by the parent who cannot attend (signed no more than 3 months prior to the date of your appointment); please note that the notary must attach a clear photocopy of the front and back of the identification presented to the notary.
    Original death certificate of deceased parent;
    Original court order form granting “sole-custody” to the parent appearing at the U.S. Embassy;
    Extract from the Population Information System (virkatodistus) or birth certificate listing only one parent.

Required Documents

  1. Your child’s most recent U.S. passport. If your child’s passport was damaged, lost, or stolen, complete Statement regarding lost or stolen passport form DS-64 available at the State Department website.
  2. Completed passport application form DS-11 available at the State Department website. Do not print form DS-11 on front and back of the same sheet. Do not sign the application until instructed to do so by the consular officer.
  3. Recently taken 5×5 cm passport photograph: review Passport Photograph Requirements for more details.

One of the following:

  1. Original U.S. birth certificate (Can’t find your child’s birth certificate? Click here for instructions how to obtain a copy.
  2. Child’s foreign birth certificate or Form FS-240: U.S. Consular Report of Birth Abroad (Can’t find your child’s CRBA? Obtain a copy.) 
  3. Occasionally, children or parents have changed their names. If relevant to your case, provide:
    a) Original marriage certificate reflecting the new name;
    b) Original divorce certificate reflecting the new name;
    c) Original name change document issued by the U.S. or a foreign government;
  4. Three of the following (reflecting the new name), one of which must have been issued at least 5 years ago:
    a) U.S. state driver’s license;
    b) Finnish photo identification;
    c) Foreign passport;
    d) Additional official picture identification.
  5. Review Fees and Payment Methods for appropriate procedures.
  6. A registered, self-addressed, stamped envelope with correct postage to return your passport. Finnish postage is good as your passport is mailed from the Embassy back to you.

If the circumstances regarding your limited-validity passport are not included below, email us at HelsinkiACS@state.gov with your name, date of birth, and detailed information regarding why your passport was limited.

  • If your limited-validity passport states “A full-validity passport must be approved by the Department of State” on page 11, see above for replacement passport instructions.
  • Regardless of your age, if your limited-validity passport was issued less than 1 year ago and does not state “A full-validity passport must be approved by the Department of State” on page 11, you may apply for a no-free replacement passport. Mail your application to “U.S. Embassy, American Citizen Services, Itäinen Puistotie 14B, 00140 Helsinki.” Review required documents are listed below.
  • If you are 16 or older, your limited-validity passport was issued more than 1 year ago but less than 15 years ago and does not state “A full validity passport must be approved by the Department of State” on page 11, you may replace your passport by mailing an application to “U.S. Embassy, American Citizen Services, Itäinen Puistotie 14B, 00140 Helsinki.” An application fee of $110 will apply. Review required documents listed below. Please use form DS-82.
  • If you are 16 or older and received a limited-validity passport when you were under 16, see “Renewal in Person” information above for appropriate procedures.
  • If you are 16 or older, received your limited-validity passport when you were 16 or older, and your limited-validity passport was issued more than 15 years ago, see “Renewal in Person” information above for appropriate procedures.
  • If your child was under 16 and received a limited-validity passport more than 1 year ago, click here for appropriate replacement procedures.

Required Documents

  1. Your limited-validity U.S. passport;
  2. Completed Form DS-5504 available at the State Department website if your passport was issued less than 1 year ago [regardless of age]
  3. Completed Form DS-82 if your passport was issued more than 1 year ago but less than 15 years ago [for applicants 16 and older]
  4. A recent photograph: Review passport Photograph Requirements for more details. If your appearance has dramatically changed since your last passport was issued, the consular officer may request a series of photos that show your physical development.
  5. If you want to change your name in your passport:
    Original marriage certificate reflecting the new name;
    Original divorce certificate reflecting the new name;
    Original U.S./foreign government-issued name change document
  6. If you do not have one of the documents listed above, you can present (in person) three of the following (one of which must have been issued more than five years ago):
    a)  U.S. state driver’s license;
    b)  Finnish photo identification;
    c)  Foreign passport;
    d)  Additional official picture identification.
  7.  Review Fees and Payment Methods for appropriate procedures.

For qualified applicants, the Embassy can print emergency limited-validity passports on the same day of the application. Please email HelsinkiACS@state.gov and provide your full name, date of birth, most recent passport number (if available) and a description of the nature of your emergency.

Current regulations prohibit the possession of more than one valid, or potentially valid, passport at any one time unless under circumstances specifically authorized by the Secretary of State. A second passport may be issued if:

  • A passport is needed both for confirmed travel and submission for foreign visa applications simultaneously;
  • The primary passport is held by the Finnish government or foreign embassy and the applicant has confirmed travel; and/or
  • The applicant has confirmed travel plans to a foreign country which will deny a visa or entry to the bearer of a passport containing markings or visas showing travel to certain other countries.

Such passports are issued for an initial period of two years, but can be extended for additional two-year periods for up to ten years for adults (5 years for a child under the age of 16).

Documents Required to apply for the Passport

 

    • A valid full 10 year passport or 5 year passport if under the age of 16;
    • A “Statement in Support of Application for Second Passport” (PDF 179 KB);
    • A written request from your company explaining need for second passport;
    • PHOTOGRAPH: Please furnish one photograph which is:
      • taken within the last 6 months and a good likeness;
      • 2″ x 2″ (5cm x 5cm) square with at least 1/2″ space between the top of the head to the top edge of the photograph;
      • printed on high quality photographic paper or on OLMEC paper if digitized;
      • untrimmed;
      • on white or-off white background, color.
      • No eyeglasses
      • The person must face the camera directly – head not turned & centered in the frame with face covering 50% of the area. Head coverings are acceptable only when applicant’s face is completely exposed.
      • The head: from chin to top of head should measure between 1″ (25mm) to 1 3/8″ (35mm) with eye level between 1 1/8″ (28mm) to 1 3/8″ (35mm) from bottom of photograph.
    • The Embassy will reject any photographs that do not meet the specified requirements. Vending machine photographs and photographs printed on a home computer are unacceptable;
    • A completed form DS-82 or DS-11 , depending whether you are submitting your application by mail or in person: Please ignore the instructions on the back of the form as they do not apply when renewing your passport in Helsinki. Follow the instructions on this page.
    • Self-addressed envelope (for registered mail please check with your post office for correct price)

Fees: In Person: An appointment is required. Please schedule an appointment through the consulate’s website. Please check the fees on the “Fees and Payment Methods” page. The fee may be paid in:

      • cash;
      • credit card.  The Embassy is not authorized to accept personal checks.

APPLICATION BY MAIL: When applying by mail DO NOT SEND CASH. The Embassy cannot be held responsible for cash received or for returning cash balances. Fees may be paid by a cashier’s check (called pankkishekki) in exact euros amount made payable to “American Embassy”. Information on how to submit your application by mail.

How long will the application take to process: Following receipt at this office, your application will be processed and mailed back to you within 15 working days.